Preparing for aircraft arrival
To streamline the import process, it is essential that airlines inform the amount of aeronautical ULD, total weight of the flight and ULDs with special cargo, such as perishable goods that require temperature controlled storage, dangerous goods and others, before aircraft arrival. Thus, TECA GRU can designate the resources necessary for effective and efficient service.
All imported cargo to be cleared by customs at the airport should be forwarded to TECA GRU which is responsible for receiving, controlling, storing and later forwarding the cargo for customs inspection by the Brazilian Customs Authority, until it is delivered to the importer or legal representative. Immediately after the landing of the aircraft, the airline must present the Cargo Manifest and air waybills and register the time-of-arrival in the Siscomex Mantra system. Based on this record the Federal Revenue of Brazil issues the Entry Statement which then clears TECA GRU to initiate procedures for receiving the imported cargo.
Types of air waybills
AWB: Air Waybill is the document that covers a particular commodity, shipped individually in an aircraft, issued directly by the airline to the exporter.
MAWB: Master Air Waybill is the waybill provided by the airline to the freight forwarder, so that he can identify his shipments, which are then consolidated and transferred to the airline. This waybill represents the total cargo received by the agent and delivered to the carrier for shipment.
HAWB: House Air Waybill is issued by the cargo agent to the exporter regarding a cargo that is subject to consolidation.
Unconsolidation of cargo
Is dividing the cargo from one main document (MAWB) into several secondary ones (HAWB), in order to individualize the cargo. Since this is an abstract and document-related procedure it differs from de-unitization, which is the physical separation of cargo volumes and of pallet breakdown.
Receipt of Cargo Manifest by Customs
Customs receives the documentation related to cargo coming from abroad, presented by the representative of the air carrier, and verifies the data registered by the airline in the Sicomex-Mantra system. Then, based on the documentation contained in the Manifest, validates the information by issuing the Entry Statement. If incorrect data is entered into the Sicomex-Mantra system, it will generate a blocked status for the shipment, which may be rectified through a formal request to the Customs Authority.
The handling service is comprised of unloading cargo from the aircraft to TECA, using aeronautical ULDs (loaders, tractors, tows, among others). It is carried out ??directly by air carriers or companies hired by the airlines. In some locations, the airline can also hire this service from GRU Airport.
It’s the first point of contact between TECA GRU and the cargo. At this point ULDs information is entered into the warehouse system and a bar code is issued for further control. The ULD is then taken to the waiting line for breakdown and storage, following the aircraft arrival sequence. Perishable goods, such as flowers, fruits and fresh fish, and cargo that require special handling, such as live animal cargo, are given priority when previously informed, identified and monitored by the airline.
Breakdown and sorting is monitored by an airline representative, according to the information entered into Siscomex-Mantra and Tecaplus systems, which means the AWB / HAWB, number of items, weight, packaging, cargo type and handling requirements. Depending on the packaging / dimensional weight, cargo that will be custom cleared in TECA are assembled into pallets, weighted, and wrapped with stretch film, with the use of specialized equipment (stretch wrapping machines). The use of stretch plastic in cargo unitization offers security and protection against damage. This results in higher reliability and agility in the cargo moving process in TECA, from the receiving point until delivery to customers.Cargo under customs transit, which means, goods from abroad which will be transported under customs control to a different location for customs clearance, are placed in a specific area of TECA, and remain under the responsibility of the airline or cargo agent until they are removed for transporting to the new location.Cargo handling codes:
||Immediate Road Transit
||Immediate National Transit
||Removal to DAP
||Stored National Transit
||Stored International Transit
|| Courier Company
The process of receiving cargo, commonly defined by TECA as "docking", consists of physically comparing the cargo delivered by the airline against the data contained in the TECA GRU system, transferred from Siscomex-Mantra. The physical verification of the cargo is comprised of: identification of AWB labels from the point of origin, type of packaging and number of units; weight verification; identification of damage and cargo with phytosanitary restrictions. This data is then entered into the Tecaplus and Siscomex – Mantra systems. The "Subsidiary Cargo Identification Document” (DSIC, Document Subsidiário de Identificação de Carga)" is for treating unidentified cargo or cargo not listed in the manifest. These will be handled by air carriers or cargo agents directly with Customs Authority.In the process of receiving cargo, all damages/discrepancy are registered. The most common ones are:
||Signs of violation
||Cargo sealed by custodian
Source: TECAplusFor handling purposes, dangerous goods, must be packaged according to their specific regulations, and should have the Shipper's Declaration for Dangerous Goods, as well as the air waybill, which shall be delivered by the airline to GRU Airport upon cargo handover. After inserting the data of the cargo from abroad into the system and physical handover by the airline to TECA GRU, a bar-coded label is issued and attached to the cargo. The recorded data is then transferred to the Siscomex-Mantra system, after this procedure is finalized, the receiving and storage process is considered finalized. The finalization step is done by TECA GRU by registering the cargo data into Siscomex-Mantra, and is considered concluded at the closing of the flight. In some cases however, the process can be prioritized for cargo which require special storage, or when required by law.
After completion of the steps of the cargo being received by Gru Airport, the airline validates the information provided by GRU Airport in Siscomex-Mantra, a step known as “ratification of receiving/storage data.” At which point the airline may confirm or express its reservations regarding the information registered by the cargo custodian.
The information provided by the airline, verified and recorded by GRU Airport and later also ratified by the airline, is then cleared by the auditor of the Customs authority in the Sicomex-Mantra system.The steps displayed in Sicomex-Mantra system referring to docking consists of:
||RESPONSIBLE AGENT (EXECUTOR)
Cargo set for storage at GRU Airport Import Cargo Terminal, after completion of the docking steps, are directed to the various areas of the warehouse, following criteria such as weight, dimensional weight, type of packaging, phytosanitary restrictions or cargo type (perishable cargo, dangerous goods, valuable cargo, among others).
|PERISHABLE CARGO CODES
||Perishable, store between -18º and 0º degrees Celsius
||Perishable, store between 2º e 8º degrees Celsius
||Perishable, store between 9º e 15º degrees Celsius
||Perishable, store between 16º e 22º degrees Celsius
||Perishable, store in special conditions
||Plants and Seeds
Source: TECAplusCargo remains stored at the disposal of the respective government agencies to obtain the Import License (if required) and to begin the customs forwarding process. After the registration of customs clearance or granting of customs transit, and upon request via the system by the Clearance or Transit department, cargo will be delivered to the importer / legal representative or transporter.
The pre-inspection allows the importer or legal representative to requests access to Teca to verify the state of cargo that is flagged as damaged upon warehouse acceptance, in order to allow for exemption of Customs Inspection, if it be the case.
Outlined in the Customs Regulations (Decree No. 6,759, of February 5, 2009), customs inspection is a precondition and essential for identifying the responsible party for damages and possible assessment of the extent of the damage, in order to determine which party will be liable. This is done by the local customs authority, in the presence of the importer or legal representative of the air carrier, TECA GRU and anyone else proving legitimate interest, such as insurance representatives.Customs inspection can only be carried out within Primary Zone facilities (TECA).
Import license - LI
Is an electronic document processed by the Siscomex-Mantra system and used for licensing the importation of products whose nature or type of operation is subject to governmental control, for commercial or strategic reasons. The nature or kind of operation of the imported products determines whether license is mandatory and subject to control of the responsible government agencies.The license must be obtained prior to loading of goods abroad. The Import License is valid for 60 days from the date of approval, and serves to obtain approval / compliance of the agency responsible for the control of the product or operation. The respective government agency grants license, analyzes and issues a report on the import.
The clearance process of imported cargo begins with the registration of a clearance document, with detailed information provided by the legal representative to the Customs authority. The main types of clearance documents are:
- - DI - Import Declaration;
- - DSI - Simplified Import Declaration;
- - DTA - Customs Transit Declaration;
- - DTI - International Transit Declaration;
- - Other - Any document that enables the clearance of cargo, such as an administrative customs proceeding or court ruling.
After registering the clearance document, the recorded data is submitted for fiscal analysis following internal parameters from the Customs Authority system, and is then classified into one of the following clearance channels:
- - Green channel - cargo is cleared automatically without documental or physical inspection;
- - Yellow channel - Clearance can be granted after documentation is verified, without physical inspection of the cargo;
- - Red channel - Clearance can only be granted after physical inspection of the shipment and documentation verified;
- - Grey Channel - Clearance can only be granted after physical inspection of cargo and documental verification, as well as customs valuation.
Even if cargo has been classified as green channel, it may be subject to physical inspection and documental verification if later irregularities are identified.The physical inspection of cargo must be carried out by the Customs authority in the presence of the importer or legal representative.
Delivery of cargo cleared by customs at the airport
After cargo has been cleared by customs at the airport, the importer must provide GRU Airport with following documentation:
- - Statement of the clearance document;
- - Entry Invoice issued on behalf of the importer, except in cases of exemptions foreseen by state law;
- - Proof of payment of ICMS (state VAT) or, if applicable, proof of exemption from payment of taxes;
- - ID of the person responsible for retrieving the cargo.
In accordance to current legislation, TECA GRU submits the clearance document for verification in the Siscomex-Mantra system, and according to local state law, must also consult the Secretary of the State Treasury, in order to complete delivery.After this step, cargo is retrieved from storage, following internal procedure known as "movement order" and is then delivered to the importer or the duly identified legal representative.We encourage our customers to use the Scheduled Delivery service for more promptness in cargo delivery to transporter.
Cargo will be subject to Seizure Penalty when deemed abandoned after expiration of storage period, in accordance with specific legislation, as follows:a) ninety (90) days after offloading, if clearance process has not been initiated;b) sixty (60) days after interruption of clearance process, due to action or omission of the importer or legal representative;c) 45 (forty five) days after brought from abroad as baggage, accompanied or unaccompanied, when the passenger has not initiated clearance process.Once declared abandoned, the cargo will be subject to seizure and may be put up for auction, incorporation, donation or destruction. The Brazilian Customs Authority is responsible for determining the destination of the cargo.